Temporarily assigning an apartment to someone else

Students, Tenancy agreement

You can temporarily assign your apartment to another person for a fixed period of up to 24 months, if you are staying in another city/country due to studies, work, illness or other similar reason. Sign a written agreement with the person you are assigning your apartment to. The agreement is between the two of you, and the landlord (JYY, Soihtu) is not involved. The agreement must always be for a fixed period.

Temporarily assigning an apartment to another person means that you are temporarily moving to another city/country, and another person will occupy your apartment. Kindly notice, that moving to another city or country is a not a valid reason to temporary assign the apartment to someone else – the reason for moving must be some of the reasons mentioned above.

Our customer service must be notified about assigning the apartment to someone else in a written format. Make a written agreement with the temporary tenant by using our template and fill in the form of assigning the apartment to someone else. Submit both the form and a copy of the agreement with needed attachments to our customer service before the tenancy begins (no later than one calendar month prior the start date).

From January 1, 2024, we will charge a service fee of 55 euros for contract changes related to temporarily assigning the apartment.

Please note:

• Carefully choose whom you will assign your apartment to, as you are responsible for rent and other payments and the condition of the apartment to JYY (Soihtu) even when you have assigned your apartment to someone else.
• If you are assigning a room in a shared apartment to someone else, please provide us a written consent from your roommates.
• You can charge rent a maximum the same amount of the rent that you pay to the landlord. JYY (Soihtu) recommends collecting the rent payments to your own bank account first and then paying to us. That way you can easily follow that the payments are made.
• If you rent your apartment/room in a shared apartment as furnished, you can charge a reasonable furniture fee (approx. 20-30 € / month).
• The agreement must always be for a fixed period (max 24 months).
• Your tenant will receive their own ID for the booking service from the service point of Soihtu Housing. He/she can book laundry turns or common areas for their own use. He or she cannot make any paid reservations (parking spaces, sauna turns). You can book a parking space and/or a sauna turn on behalf of your tenant, if you so agree (this payment will be recorded in your rental information and you can instruct your tenant to pay the fee(s) in together with the rent).
• Always require your tenant to have a home insurance.
• Even though JYY (Soihtu) doesn’t, in general, collect deposits from tenants, JYY (Soihtu) recommends collecting a deposit from a temporary tenant
• If you rent the entire apartment for other party’s use without the landlord’s permission, it constitutes unauthorized subletting, which is a ground for terminating the lease. Subletting the apartment f.ex. through Airbnb is therefore forbidden.

Please note that if you lease a PART of your apartment to someone else, while you still live in the same apartment yourself, legally you are subleasing the apartment, not temporarily assigning the complete apartment to someone else’s use.